Terms of Service
Effective Date: August 26, 2026
Last Updated: August 26, 2026
These Terms of Service (“Terms”) govern your access to and use of BarBook, including the BarBook website, application, and related services (collectively, the “Service”).
BarBook is operated by [LEGAL NAME], located in British Columbia, Canada (“BarBook,” “we,” “us,” or “our”).
By creating an account, accepting an invitation to an organization, starting a trial, purchasing a subscription, or otherwise using the Service, you agree to these Terms. If you use BarBook on behalf of a business or other organization, you represent that you have authority to accept these Terms on its behalf.
If you do not agree to these Terms, do not use the Service.
1. About BarBook
BarBook is a digital recipe management platform designed primarily for bars, restaurants, hospitality businesses, and hospitality professionals.
The Service allows authorized users to create, organize, store, view, and manage recipes and related information. Features may include cocktail recipes, batch and keg recipes, house-made ingredients, recipe images, organizational and location-based access, user management, and other tools made available by BarBook from time to time.
We may improve, modify, add, or remove features as the Service develops, subject to these Terms and any applicable legal requirements.
2. Organizations, Locations, and Accounts
BarBook accounts may be associated with an organization and one or more locations.
Organizations may have users with different roles and permissions, including owners, administrators, bartenders, or other roles offered by the Service.
The organization is responsible for determining who should have access to its BarBook account and what permissions those users should receive.
Users must provide accurate account information and keep their login credentials secure. Accounts may not be shared between individuals unless BarBook expressly provides functionality allowing such use.
You are responsible for activity performed through your account except to the extent that activity results from a security failure attributable to BarBook.
You must promptly notify us if you believe an account has been compromised or accessed without authorization.
3. Organization Administrators
Users granted administrative or owner permissions may be able to invite users, remove users, assign roles, manage locations, manage recipes, and perform other actions affecting an organization’s account.
If you accept an invitation to an organization, you acknowledge that authorized administrators of that organization may control your access to organizational content and may suspend or remove your access.
BarBook is not responsible for disputes between an organization and its users concerning account access, employment, ownership of recipes, or internal permissions.
4. Trials
BarBook may offer eligible customers a free trial.
Unless otherwise stated at signup, the standard BarBook trial period is 30 days.
A valid payment method may be required to begin a trial. Unless you cancel before the end of the trial, your subscription may automatically convert to a paid subscription at the price disclosed when you started the trial.
The checkout or signup process will disclose the applicable subscription price and material trial terms before you commit to the subscription.
We may limit trial eligibility to prevent abuse, including restricting repeated trials by the same person, organization, payment method, or business.
5. Subscriptions and Fees
BarBook is offered through recurring subscription plans.
Subscription fees, included features, locations, users, and other plan limits are described during signup or within the Service.
Unless otherwise stated, subscription fees are charged in Canadian dollars.
Subscriptions automatically renew for successive billing periods until cancelled.
You authorize BarBook and its payment processor to charge your selected payment method for subscription fees, applicable additional-user or location charges, and applicable taxes.
Current pricing may differ from pricing offered to earlier customers, promotional customers, or customers participating in special programs.
6. Additional Users and Locations
Some BarBook plans include a specified number of users or locations.
Additional users or locations may result in additional recurring charges as disclosed by the Service.
Where usage-based subscription adjustments are supported, adding or removing billable users may cause the subscription amount to change.
The applicable price and billing treatment will be displayed or otherwise disclosed through the Service.
7. Founding Member and Promotional Pricing
BarBook may occasionally offer promotional or introductory pricing, including Founding Member pricing.
Any special pricing is governed by the terms presented with that offer.
Where an introductory price applies for a limited period, the subscription may automatically transition to the then-disclosed regular plan or price after the promotional period ends.
The applicable duration and subsequent price will be disclosed before purchase.
Promotional offers may be limited by eligibility, availability, time, or quantity and may not be combined unless expressly stated.
8. Payment Processing
Payments are processed by a third-party payment processor.
BarBook does not directly store complete payment-card information.
Your payment transaction may also be subject to the payment processor’s applicable terms and privacy practices.
You are responsible for maintaining valid payment information.
If payment cannot be completed, we may retry payment, restrict paid functionality, suspend the subscription, or terminate access in accordance with the Service’s billing procedures and applicable law.
9. Taxes
Prices may be exclusive of applicable sales taxes unless expressly stated otherwise.
You are responsible for taxes properly applicable to your purchase, excluding taxes imposed on BarBook’s income.
Where required, applicable taxes may be calculated and collected based on information including your billing address and other transaction information.
You agree to provide accurate information necessary to determine applicable taxes.
10. Cancellation
You may cancel your BarBook subscription through the billing tools provided within the Service or by contacting BarBook where required.
Unless otherwise stated, cancellation takes effect at the end of the current paid billing period. You may generally continue using paid features until that date.
Cancelling a subscription prevents future renewal charges but does not ordinarily result in a refund for amounts already paid.
Nothing in these Terms limits any cancellation, refund, or other rights that cannot legally be excluded.
11. Refunds
Except where required by law or expressly stated otherwise, subscription payments are non-refundable.
If you believe you have been charged incorrectly, contact us promptly so that we can investigate.
We may issue refunds or credits at our discretion. Providing a refund or credit in one situation does not create an obligation to provide one in another.
12. Your Content
“Your Content” means recipes, ingredient information, preparation instructions, photographs, descriptions, notes, documents, and other material submitted to the Service by or on behalf of your organization.
As between you and BarBook, you retain ownership of Your Content.
You grant BarBook a limited, non-exclusive licence to host, store, copy, process, display, resize, transform, back up, and otherwise use Your Content only as reasonably necessary to provide, secure, maintain, support, and improve the Service.
This licence does not give BarBook ownership of your recipes.
You are responsible for ensuring that you have the rights necessary to upload and use Your Content through BarBook.
13. Recipe Ownership and Confidentiality
BarBook recognizes that recipes and operational information may be commercially valuable to hospitality businesses.
BarBook does not claim ownership of recipes created or uploaded by customers.
Customer recipe information is not made available to unrelated BarBook customers merely because it is stored through the Service.
Access controls are designed to restrict organizational content to authorized users.
You are responsible for appropriately assigning access within your organization and for determining what information should be entered into the Service.
14. BarBook Content
BarBook may provide recipes, terminology, descriptions, templates, documentation, interface elements, graphics, software, and other content supplied by BarBook (“BarBook Content”).
Unless otherwise stated, BarBook Content and the Service itself are owned by or licensed to BarBook and are protected by applicable intellectual-property laws.
Subject to these Terms, BarBook grants you a limited, non-exclusive, non-transferable right to use BarBook Content as part of your authorized use of the Service.
You may use recipes supplied as part of BarBook’s recipe library in the ordinary operation of your hospitality business. You may not reproduce or redistribute substantial portions of the BarBook database or Service as a competing recipe database, software product, or commercial content service.
15. Feedback
If you provide suggestions, ideas, or feedback concerning BarBook, you grant us permission to use that feedback without restriction or compensation to you.
This does not give BarBook ownership of recipes or other customer content merely because you provide feedback about the Service.
16. Acceptable Use
You must not use BarBook to:
- violate applicable law;
- infringe another person’s intellectual-property or privacy rights;
- upload malicious software or harmful code;
- attempt to gain unauthorized access to another account, organization, location, system, or network;
- circumvent authentication, authorization, subscription, or usage restrictions;
- interfere with the security or operation of the Service;
- probe or test vulnerabilities without our authorization;
- scrape or systematically extract substantial portions of the Service;
- resell or sublicense access except where expressly authorized;
- impersonate another person or misrepresent your authority; or
- use the Service in a manner reasonably likely to damage BarBook or other users.
We may investigate suspected misuse and take reasonable measures to protect the Service and its users.
17. Uploaded Images and Files
You may upload images and other supported files where the Service permits.
You must have permission to use material you upload.
You must not knowingly upload malware, unlawful content, or files intended to compromise the Service.
BarBook may process uploaded images for purposes such as resizing, optimization, storage, display, security, and backup.
We may impose limits on file type, dimensions, size, quantity, or storage.
18. Data Security
We use administrative, technical, and organizational safeguards intended to protect information stored through BarBook.
No Internet-based service can guarantee absolute security, and you acknowledge that unauthorized access, hardware failure, software defects, and other security incidents remain possible.
You are responsible for using appropriate passwords, multi-factor authentication where required or available, and reasonable security practices when accessing the Service.
Additional information concerning our handling of personal information is provided in the BarBook Privacy Policy.
19. Backups and Data Recovery
BarBook maintains backup and recovery processes intended to protect customer data from accidental loss and infrastructure failure.
Backups are a disaster-recovery measure and are not intended to function as a customer-controlled archival or version-history service.
Although we take reasonable measures to protect stored data, you should retain independent copies of information that is particularly important to your business where appropriate.
20. Service Availability
We aim to provide a reliable Service but do not guarantee uninterrupted or error-free availability.
BarBook may occasionally be unavailable because of maintenance, upgrades, infrastructure failures, third-party service failures, security incidents, or circumstances beyond our reasonable control.
We may perform scheduled or emergency maintenance when reasonably necessary.
21. Third-Party Services
BarBook relies on third-party services for certain functionality, which may include payment processing, hosting, email delivery, storage, monitoring, or other infrastructure.
We are not responsible for third-party services outside our reasonable control, although we remain responsible for our own obligations under applicable law.
Links to third-party websites or services do not constitute an endorsement unless expressly stated.
22. Changes to the Service
We may modify the Service as BarBook develops.
This may include adding, changing, or retiring functionality.
For changes that materially reduce core paid functionality, we will make reasonable efforts to provide notice where appropriate.
We do not guarantee that every feature will remain available indefinitely.
23. Changes to Pricing
We may change subscription pricing.
Price changes for an existing subscription will ordinarily take effect on a future renewal or billing period after reasonable notice, unless the change results from taxes, usage changes, an agreed plan change, or the expiration of disclosed promotional pricing.
If you do not agree to a future price change, you may cancel before the new price takes effect.
24. Suspension and Termination
We may suspend or terminate access if:
- fees remain unpaid;
- you materially violate these Terms;
- your use creates a security or legal risk;
- your activity threatens the Service or other users;
- we are required to do so by law; or
- continued provision of the Service becomes impracticable.
Where reasonable, we will provide notice and an opportunity to correct the issue before termination.
We may act immediately where necessary to address fraud, security threats, unlawful conduct, or material harm.
25. What Happens to Your Data After Termination
Following termination or expiration of a subscription, access to organizational content may be restricted or disabled.
We may retain customer data for a limited period to permit recovery, meet legal obligations, resolve disputes, prevent fraud, maintain security records, and operate backup systems.
After applicable retention periods expire, data may be deleted or anonymized.
Backup copies may persist temporarily until they expire through normal backup-retention cycles.
Details concerning personal-information retention are described in the Privacy Policy.
26. Disclaimer
To the extent permitted by law, the Service is provided on an “as is” and “as available” basis.
BarBook does not warrant that the Service will always be uninterrupted, error-free, or suitable for every particular business purpose.
Recipes and other informational content provided through BarBook are intended as operational reference material. You remain responsible for how recipes, ingredients, alcoholic beverages, food products, allergens, and other information are used in your business and for compliance with laws and industry requirements applicable to your operations.
Nothing in these Terms excludes warranties or rights that cannot legally be excluded.
27. Limitation of Liability
To the maximum extent permitted by applicable law, BarBook and its directors, officers, employees, contractors, and affiliates will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for loss of profits, revenue, goodwill, business opportunity, or data arising from or related to the Service.
To the maximum extent permitted by law, BarBook’s aggregate liability arising from or relating to the Service or these Terms will not exceed the amounts paid by you to BarBook during the 12 months immediately preceding the event giving rise to the claim.
These limitations do not apply to liability that cannot lawfully be limited or excluded.
28. Indemnification
To the extent permitted by law, you agree to indemnify and hold harmless BarBook and its directors, officers, employees, contractors, and affiliates from third-party claims, damages, liabilities, and reasonable costs arising from:
- Your Content;
- your unlawful use of the Service;
- your material violation of these Terms; or
- your infringement of another person’s rights.
This obligation does not apply to the extent a claim results from BarBook’s own unlawful conduct or breach of these Terms.
29. Governing Law
These Terms are governed by the laws of the Province of British Columbia and the federal laws of Canada applicable in British Columbia, without regard to conflict-of-law principles.
Subject to any rights that cannot legally be waived, disputes arising from these Terms or the Service will be submitted to the courts of British Columbia.
30. Assignment
You may not assign these Terms without our prior written consent, except as part of a bona fide sale or reorganization of your business where permitted by us.
BarBook may assign these Terms in connection with a merger, acquisition, corporate reorganization, financing, or sale of all or substantially all of the relevant business or assets.
31. Severability
If any provision of these Terms is found unenforceable, the remaining provisions will continue in effect to the extent permitted by law.
32. No Waiver
Failure to enforce a provision of these Terms does not waive our right to enforce it later.
33. Entire Agreement
These Terms, the Privacy Policy, any applicable subscription or promotional terms presented during purchase, and any other terms expressly incorporated by reference constitute the agreement between you and BarBook concerning the Service.
34. Changes to These Terms
We may update these Terms from time to time.
If we make material changes, we will provide reasonable notice through the Service, by email, or by another appropriate method.
The updated Terms will identify their effective date.
Where required by law or appropriate because of the nature of the change, we may require you to affirmatively accept the updated Terms before continuing to use the Service.
35. Contact Us
Questions about these Terms may be directed to:
BarBook
[LEGAL NAME]
British Columbia, Canada
legal@usebarbook.com
For general support inquiries:
support@usebarbook.com